EDI Requirements

Meijer EDI Requirements

Meijer is a Midwest supercenter chain (grocery plus general merchandise) with a long-standing reputation for strict supplier compliance. Corporate/warehouse suppliers run traditional ANSI X12 EDI (grocery categories may use the UCS variant), while its Direct Store Delivery (DSD) vendors can operate under a Scan-Based Trading (SBT) program where Meijer pays on units scanned at the register rather than units received. The 856/ASN and its SSCC labeling are the most compliance-sensitive part of the relationship.

Required EDI documents

Document	Name	Notes
EDI 850	Purchase Order
EDI 855	PO Acknowledgment	conditional
EDI 856	Advance Ship Notice (ASN)	most compliance-sensitive; SSCC must match the carton label
EDI 810	Invoice	must reconcile to the PO and ASN
EDI 860	PO Change / Amendment	conditional
EDI 824	Application Advice	returned by Meijer on document errors
EDI 846	Inventory Advice	conditional / SBT and VMI-style programs
EDI 852	Product Activity Data	conditional / used in Scan-Based Trading
EDI 997	Functional Acknowledgment	required on all transmissions

Labeling & packaging

GS1-128 (UCC-128) carton/shipping labels with a unique SSCC-18; the SSCC-18 in the MAN segment of each pack-level HL loop of the 856 must exactly match the barcode on the physical carton.
Carton markings are reported to include the Meijer PO number, ship-to location, item description, quantity, and the UPC or SSCC-18 barcode.
Pack-level UPC accuracy is enforced; perishable/DSD items are reported to require expiration and lot data — confirm the current VendorNet routing/receiving guide.

Connection & portal

ANSI X12 over AS2 or an approved VAN; grocery categories may use the UCS standard. VANs/providers (SPS, Cleo, TrueCommerce) can broker connectivity.
VendorNet (vendornet.meijer.com) is Meijer’s supplier portal for guidelines, receiving/routing documents, and program setup; it works alongside EDI rather than replacing it.
Certification/mapping testing is required before production cutover for each document type.

Onboarding & testing

Reported 4–8 weeks before production cutover, largely partner-controlled. Typical sequence: VendorNet setup and vendor agreement → choose provider + AS2/VAN → mapping → certification testing per document → go live. DSD vendors entering Scan-Based Trading follow an additional SBT onboarding track.

Compliance & chargebacks

• Vendor scorecard tracks ASN accuracy, labeling, and invoice-to-PO/ASN reconciliation; drift here is reported to carry medium-to-high chargeback (deduction) exposure. Specific dollar/percentage penalties sit behind VendorNet — confirm the current routing guide.
• Chargebacks/deductions are reported to be communicated through the Globalworx platform, with vendors reported to have roughly 90 days from payment to dispute a claim with supporting documentation.
• Scan-Based Trading (SBT): Meijer’s SBT guide reports a target scan rate of ~99.5–100%, correct product mix, planogram fill, and a zero-tolerance out-of-stock expectation — confirm current SBT terms for your program.

Worth knowing

• Supercenter model spanning grocery and general merchandise, so requirements differ by category (warehouse/corporate EDI vs. DSD/Scan-Based Trading).
• Longstanding reputation for strict supplier compliance; the 856/ASN and SSCC accuracy are where most deductions originate.
• Grocery categories may run the UCS EDI variant rather than standard X12 — confirm which applies to your items.

How EndlessEDI helps with Meijer

Meijer books its deductions on 856 and SSCC accuracy and pushes them through Globalworx. EndlessEDI matches every SSCC to the label and reconciles the invoice to the PO and ASN. For Scan-Based Trading, it keeps the 846 and 852 feeds live so scan-rate targets stay in reach.

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Meijer EDI FAQ

What EDI documents does Meijer require?

Core documents are the 850 (PO), 856 (ASN), 810 (invoice), and 997, with 855, 860, 824, 846, and 852 conditional by program. Scan-Based Trading and DSD programs lean more on inventory and product-activity data (846/852).

What is Meijer Scan-Based Trading (SBT)?

SBT is a Direct Store Delivery program where Meijer pays vendors for units scanned at the register rather than units received. It carries its own expectations — a reported ~99.5–100% scan rate, planogram fill, and zero-tolerance on out-of-stocks — so confirm current terms in VendorNet.

Does Meijer charge back for EDI non-compliance?

Yes. ASN errors, labeling defects, and invoice mismatches feed the vendor scorecard and are reported to trigger deductions communicated through the Globalworx platform, with a reported ~90-day window to dispute. Exact fee schedules sit behind VendorNet — confirm against the current routing guide.

EDI requirements and penalty schedules change and vary by program. Figures marked “reported” come from third-party sources, not the retailer’s published fee schedule — always confirm against the retailer’s current routing guide and your vendor agreement.